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Good time at management
It’s conscious planning and thoughtful decision-making. It also involves staying centered and sticking to your placed tasks rather than getting derailed by unimportant works
We always think so much, but when we try to implement it, only a few percent of our thoughts are converted into actions. We have good ideas, but we waste our time in non-significant activities. We are always found complaining that we don’t have time.
The benefits of managing time are simple. Good time management allows you to accomplish broader results in an abbreviated period of time which leads to more time exemption. Also helps you focus better, allows you to be more productive, lowers your stress and gives you more time to spend with the people that matter most.
If we had time, we would have done this or that, and the list is endless. We have so much professional load that we do not have time to spend with our friends and family.
On the other hand, there are many people who are so busy but still manage to do all activities, are present in all events, and are connected to everybody.
How is it possible?
Everybody has the same 24 hours, the answer lies in how one manages it and makes the most of it.
“Time isn’t the most essential thing, it’s the only essential thing” – Quotes Hirav Shah, India’s Most Sought After Business Enhancement Expert.
The question is how to do effective time management?
Here are Business Transformation Expert Hirav Shah’s tips you can use for time management, in 2023.
1. Weekly schedule
“For every minute spent in organizing, an hour is earned” – Quotes Hirav Shah.
This one tip is the best and very much needed for time management.
On a Sunday evening, make a proper schedule for the next whole week, marking all the activities you need to do.
Do not completely fill it, have some time free so that you can add urgent or sudden work received in it during the week. Also a tight packed schedule is very difficult to follow. Have some time gaps.
2. Limit your time of reading emails and being on social media
“If you do not honor your time, no one else will”- Quotes Hirav Shah.
Spend your time wisely. You should always have designated time to spend on social media and emails. Take as much time as you feel for it, but apart from that please dont waste time on your phone. After doing this activity you will realize you have plenty of time left.
3. Make an Urgent-important matrix
No one is ‘too busy’ in this world, it’s all about the priorities.
Categorize your tasks as important, urgent, not important and not urgent, and schedule accordingly. For example if any task is urgent and significant, that needs to be done first, then if any task is urgent but not essential and if it is important not urgent, you can decide to schedule it or delegate it, on the basis of your priorities.
4. Classify your To-do tasks in One time and Repetitive categories
Always categorize your tasks in the two categories, one time or repetitive tasks. And then you can schedule them likewise. For example, for repetitive ones you can set weekly/monthly reminders. So you won’t spend more time remembering them as your schedule will automatically remind you. It indeed, saves a lot of time and protects you from last minute hassles.
5. Delegation of work and its followup
“Deciding what not to be done is as important as what to be done”- Quotes Shah.
There is no person who alone can do all the work possible. In some work you need the help from others. The best option is to politely ask for or delegate it, but the most important thing in delegation is follow up. Because you can’t solely rely on others after delegation.
To make sure your work will be completed by the due date, have follow ups scheduled in your plan that will help you track the progress of your work. Please note, the number of follow ups will be based on the importance of work and nature of the person to whom the work has been delegated. So work smartly guys.
Final Thoughts
We all have the same 24 hours. And learning to use them to their best potential is at the core of time management.
“The bad news is time flies. The good news is you’re the pilot.”-Concludes Hirav Shah, India’s Favorite Business Transformation Expert and Prolific Business Advisor.
There are many other techniques to become the master of your own time, One can try few time management strategies like Pareto Analysis (a.k.a., the 80/20 rule), Pomodoro Technique., Eisenhower Matrix, Parkinson’s Law, Time Blocking Method., Getting Things Done (GTD) Method., Rapid Planning Method (RPM), Pickle Jar Theory.
