For your life, career and business to be successful, you have to focus on “effective time management “ aside from everything else, Opines Hirav Shah, The Most Sought After Business Strategist and Business Astrologer.
Much of the world’s workforce drowns itself daily in futile tasks. The top ones include neurotically checking and responding to emails and engaging with social media feeds. These actions can cause stress and lead to a loss in deep focus – the underlying theme of world-class time management.
Many talk about optimizing time, but most fail to execute a personalized strategy. To do so, you must first recognize the day-to-day threats that dramatically cut your productivity and create stress. Then, create daily rituals and routines that direct your attention towards productivity – whether you’re in the office or at home .
Three principles must be understood before you can begin optimizing your time:
- Time management is not just about productivity, but intentional productivity.
- Time management is built upon daily rituals that turn into habits.
- Time management isn’t only about working hours, but also non-working hours.
Always begin with 80/20 thinking, a concept that is life-changing in both business and personal life. You want to achieve 80% of your positive results in 20% of your time. Prioritize tasks to focus on the ones that deliver the largest returns. Embed the following into your daily ritual and, in turn, create new routines. You’ll see productivity go up and stress go down.
If you are pondering what it is, it is purely prioritisation. The best trick is to Prioritize tasks, Says Hirav Shah.When every task is a priority, nothing is. Urgent tasks should be the highest priority, then look at any high-value tasks, while relegating low-priority tasks to the back of the queue.
2. Manage Tasks As Per Your Energy Levels
Organize your work around your energy levels.Your productivity levels are directly related to your energy levels, so if you can, try to schedule your hardest tasks for when your energy levels are at their highest. It is achievable and totally achievable.
3. Planning Is The Key
Make a plan for the day. Before you go to bed, write a to-do list for the next day. When you plan ahead, you’re mentally preparing yourself for any challenges you may face. It may also help you work faster and more efficiently.
4. Most Important Should Be Finished First
Start your day with the most important task. When you start the day off by completing your most important task, you’ll give yourself a boost of momentum and a real sense of accomplishment.
5. Why Not Give It Out?
Learn to outsource.You do not have to complete every task yourself. Especially low-priority tasks. Sometimes it’s better to outsource these tasks if you can, so you can focus your attention on the more pressing tasks.
6. Automate Repetitive Tasks
Fortunately, today there is a lot of technology available that can help automate many of your tasks. Tools that can schedule your social media posts, create canned email responses, and automatically fill in online forms at the touch of a button. Automating these tasks could save you several hours each week.
7. Eliminate Unnecessary Distractions
When you are distracted, it can take a while to get your focus back. This can greatly limit your productivity. Create distraction-free zones.
The top enemies of modern focus are email and social media. Social media is simple to control: keep notifications off and schedule a few periods a day to check social media on your leisure time. But stick to the time allocated for it; social media is technical quicksand, and it’s tough to get out. When deep focus is needed for a project, it’s wise to kill social media for long periods of time.
Email is a different beast, and harder to control – especially for those who work for managers who demand immediate answers. We all know much of these demands are futile, and the problem with immediate responses is that they are typically not thought through. Depending on your work, everyone should keep their own mental schedule asto when they must check emails.
8. Realize That Things Do Not Need To Be Perfect
It’s easy to get caught up in trying to make everything perfect. However, perfectionism will slow you down and could result in deadlines being missed.
9. Leave Some Buffer Time Between Tasks And Meetings
Jumping immediately from one task or meeting to the next may seem like a good use of your time, but it actually has the opposite effect. We need time to clear our minds and recharge by going for a walk, meditating, or just daydreaming. After all, the human brain can only focus for about 90-minutes at a time. Without that break it’s more difficult to stay focused and motivated. Scheduling buffer-time also can prevent running late to your next meeting.
10. Downtime Is Vital, Remember
Prioritize the most enjoyable tasks that will get your mind totally off work. Downtime is vital to not burning out and keeping the mind and body fresh and energetic. So, remember to schedule downtime, Advices Hirav Shah.
These 10 tactics are simple but effective. The overall goal is to deepen focus, which allows you to do more in less time. This all leads to less stress and more success, something many can use in both their personal and business lives.
Time Management Is “Life Management”- Concludes Hirav Shah.